How to schedule an event
Please carefully read the policies below before submitting your Event Request. If you have any questions, please contact us at 314.843.3500.
Policy for Event Requests
- Submitting this form does not guarantee approval of the request(s); please do not publicize your event until approved confirmation has been given by office personnel.
- Please submit Event Requests at least one week prior for a simple event, earlier if possible. Multi-week and major events require more advanced planning.
- After review by office personnel, approval will be given after verifying that there are no conflicting plans for the space or equipment requested.
- All events should be scheduled with the church office even if the event does not use Concord’s facilities. This will help minimize scheduling conflicts for church-wide activities.
- Only the rooms and/or equipment allocated and approved for use should be used. All other facilities are not to be used in any way. If room arrangement/condition is disturbed, it must be returned to its original state prior to departure. Waste will be taken care of by the custodian. The requester is responsible for the actions of guests using the facilities.
- If equipment is broken or lost, report it to the church office as soon as possible. High-value or fragile equipment will not be loaned out for use or taken off the property.
- The building and equipment may not be used by members or outside organizations for the purpose of making a profit.
- In the event of a cancellation for the need of Concord’s facilities, notify the church office as soon as possible to allow others to use the facilities.
Our Concord Church facility is an important asset that must be kept in good working order. For every event that takes place, it is necessary to perform housekeeping functions and to appropriately staff the building…doing so comes at a cost. Outlined below are minimal charges to offset some of the Church’s costs.
Facility Rental & Staff Fees:
Active member must submit request via Planning Center
$100.00 refundable deposit required; date will not be secured until deposit is received
Classroom Rental: $50.00, maximum 8 hours (waived for active members)
Custodial Setup: $25.00 per hour, minimum 2 hours
Custodial Cleaning: $25.00 per hour, minimum 2 hours
Facility Access – Onsite Staff: $25.00 per hour, minimum 2 hours
Tech Staff Fees: $50.00 minimum first hour, $25.00 per hour thereafter
Kitchen: $75.00 staging only + $50.00 if using for cooking